How we can help with your Conference | Tourism London Ontario

How We Can Help

Our team is ready and happy to help you plan your event. Tourism London is your 1 stop, do-it-all resource when you’re thinking of London for your next event. We offer total support with a wide variety of services to ensure your London conference is a success.

RFP Service

One point of contact gets you all the information you will need. We will assist you with RFP distribution to our hotel and convention partners then put together an attractive bid package that summarizes the proposals in addition to providing the full proposals from each partner.

complimentary site visit

Come see London first hand! Offering flight/VIA Rail transportation, meals and accommodation to qualified meeting planners. London is a great city and we want you to see it in person to really appreciate all that it has to offer.

promotional support & Materials

Assistance to promote your event through social media and promotional materials including London brochures, pins, bags and complimentary London Transit Passes for all delegates during your conference. Contact Tourism London for outstanding service, help with your RFP, planning your site visit, and answers to all your questions!

Delegate Kits

Tourism London would be happy to provide delegate kits for your London conference. Delegate kits include brochures, pins, bags and complimentary London Transit Passes for all delegates during your conference. Contact us at least 2 months before your conference to ensure sufficient lead time.
Accommodations

London has over 3500 hotel rooms. Utilizing our relationships with accommodation providers, we will work to help secure accommodations that best fit the needs of your event and help review your options.

Venues & Suppliers

London has a number of outstanding venues that can accommodate a variety of different events, as well as premier local suppliers to help bring your event to life. Our team will work with you to secure the venue and necessarily suppliers that best fits your needs including live entertainment, printing, AV needs and more. We can also assist with contract negotiations and site visits where required.

Food Services

London has a very diverse culinary scene. With restaurants and caterers to suit all tastes and dietary needs, we can help coordinate food services no matter the size and requirements of the group.

Transportation

Tourism London can help arrange any transportation needs for your participants to, from and while in London for your event. This includes air, rail, bus and public transportation

Ready to plan your next event?

Tourism London is here to help and focused on the success of your event. Contact us today and let's start planning.

Testimonials

My association recently held an event in beautiful London, Ontario. The Tourism London team provided exceptional service to make it possible. From RFP help and distribution, providing help with contract negotiations, organizing site visits and coordinating communication among various partners, Tourism London ensured a smooth, efficient process for all parties. The Tourism London team also helped us organize several group dinners in various restaurants that gave our attendees a chance to see the city and enjoy the many culinary offerings. In addition team member Karen Dowhan welcomed us at the conference site with brochures and transit passes for all our delegates.I highly recommend London as a wonderful city for a conference and the Tourism London team will be there every step of the way providing excellent service and support!
Sarah Lampson, Executive Director
Canadian Association of Research Administrators
Our London conference and tradeshow was a huge success. It was nothing short of spectacular, and I owe it all to the incredible venues, hotels and service providers that made it happen. From the bustling energy of RBC Place to the cozy vibes at Toboggan Brewing Company, every venue was a gem. Museum London added a touch of culture, while the Club House at 100 Kellogg Lane provided the perfect blend of fun and networking. But it wasn't just the venues that stole the show, the staff at each location went above and beyond to ensure our meetings and events ran smoothly. A special shoutout to Karen and Sarah at Tourism London for their conference services support; they truly embody the spirit of hospitality and made our planning so easy. With such a fantastic experience under our belts, I can't wait to bring another association to the wonderful City of London in the future. Thank you to everyone involved for making our provincial conference a smashing success!
Caroline Aston, DEC
Aston Events & Communications
I've been a Conference Planner for more than 20 years and working with Tourism London for my event was an absolute pleasure. They organized our site inspection; flights, hotels and appointments with each of the venues we needed to see. We selected London and the service and support continued. They were a resource for choosing an off-site experience, speaker gifts local to London, and promoting our conference through social media. It was the most successful annual meeting the Association for Public Health Epidemiologists has ever held.
Chuck E. Schouwerwou, CMP, CMM
President & Principal Meeting Planner ConferSense Planners Inc
Thank you, Tourism London and the City of London for your tremendous efforts to make the National Conference on Ending Homelessness the success that it was. From the RFP process, through the planning and execution, this was one of our best projects in a quarter century of business. Our client, the Canadian Alliance to End Homelessness, considers this to be the most successful CAEH Conference to date. The attainment of CAEH's goals is in large part attributable to the involvement of the local community, especially those involved with the homeless. Having Tourism London at the table as a partner was also quite valuable. Overall there were more than 1,000 participants in the Conference and by all accounts the London Convention Centre (now renamed to RBC Place London) was and is an excellent facility to host an event of this nature. I look forward to our next opportunity to work together again.
Phil Ecclestone
CAEH Conference Manager and President, Golden Planners Inc.
London is always on our radar, it's a fun city with lots of things to do, and it's really accessible with the 401 and a downtown train station location. The opportunity to work with Tourism London was just so positive, they were helpful in ways I didn't even realize. The individual attention our group received really told us that Tourism London wanted our event to be successful.
Rozalyn Werner- Arcé
Executive Director Therapeutic Recreation Ontario